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In todays age of work from home, sharing files securely with colleagues and external is essential.

It has good integration with DropBox which makes our life easier.

I use this for our clients and help them sharing the important files across various locations.

The user experience needs work as sometimes I get lost while managing files.

It can be done through a web portal, or through outlook with a plugin.

It helps with collaboration and files can be shared to teammates.

Several initiatives have been launched in recent years to replace e-mail by supposedly better tools, and yet we still spend much of our time on our PCs or laptops in Outlook (or another e-mail program), struggling to manage the flood of e-mails.

With this integration, harmon.ie also solves another general problem, because in practice, documents are stored in project sites in SharePoint, Office365 or OneDrive, even though communication with team members via internal and external e-mails usually still happens through local mailboxes.

In this way, the user directly accesses their documents in SharePoint libraries, on OneDrive, in Office 365, and Office 365 Groups via their Outlook access.

And not only can they read the documents, but can also upload new documents or share them with other users.

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A reference to the archive location is entered into the original e-mail so that the connection between the e-mail and SharePoint site is visible.

With outgoing e-mails, attachments are replaced by links to the documents in the SharePoint library.

Sending links instead of attachments relieves e-mail traffic, and documents can be made available via the SharePoint library for other team members or external parties.

The chaos of various document versions is prevented by all team members only having access to the latest and most up-to-date version Plus it eliminates data leakage.

When uploading e-mails and attachments, the metadata template automatically opens.

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For this purpose, harmon.ie provides a list template which is prepopulated with the common e-mail fields as column headers (installation instructions and download can be found at ).

The metadata for each document in a SharePoint library can also be edited retrospectively, directly from the harmon.ie sidebar via the Edit properties function.

The user can navigate through all connected sites, whether SharePoint, Office365, OneDrive or Yammerjust like in conventional file structuresrestrict views with filters, and save frequently-used sites for quick access in favorites.

All relevant contact information is provided in context in the sidebar and the link can be set up with a single click.

Using the search function, the SharePoint profiles can be searched for skills, current projects or functions and an appropriate contact within the company can quickly be found.

And of course, the user can also update their status message from the sidebar.

Apart from documents, users can also access the content lists.

Word, Excel and PowerPoint files can be opened and edited directly from the harmon.ie app or, if installed, with local Office apps.

The offline documentsitems are grouped under favorites, marked with a Smartphone icon, and downloaded to the mobile device.

Not only can PDF documents be displayed on the integrated viewer, but also provided with notes, highlights and annotations.

With harmon.ie solutions for Outlook and mobile devices, access to these resources is greatly simplified because all activities within the Microsoft platform can be performed using an application or an app.

This significantly increases the acceptance of SharePoint, improves usability, and enables more effective and more productive work, regardless of time, place and device.

This Product Review is sponsored by harmon.ie; the contents of the article are my own opinions.

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